Senior Administrative Assistant with German
- Providing expert administrative and strategic support to the cluster management in DTS , ensuring seamless coordination across key initiatives and daily operations;
- Managing and prioritizing incoming communications, including dispatching of mailboxes, to ensure timely and effective handling of essential topics;
- Coordinating and maintaining calendars, proactively identifying and scheduling meetings, workshops, and leadership sessions across multiple stakeholders;
- Planning and executing workshops, including agenda development, participant alignment, and logistical organization to support strategic outcomes;
- Safeguard sensitive information and communications with the highest level of confidentiality and discretion;
- Acting as a reliable interface between the Cluster Leads and internal/external stakeholders, ensuring structured follow-ups and clear communication;
- Supporting and advise the Cluster Leads by identifying critical priorities, filtering non-essential topics, and enabling focused decision-making.
- Proven experience in managing calendars, coordinating meetings, and organizing workshops with precision and efficiency. Skilled in handling mailbox dispatching and ensuring timely communication across multiple stakeholders;
- High ability to assess and distinguish between essential and non-essential topics, enabling focused decision-making and strategic alignment with leadership priorities;
- Demonstrated commitment to safeguarding sensitive information and maintaining strict confidentiality in all communications and documentation;
- Professional experience in the agile and ITIL environment;
- Ability to work effectively in a team and collaborate with other teams, including external service providers;
- Strong project management skills to coordinate tasks and ensure timely execution;
- Service-oriented and transparent approach in collaboration with ordered services and stakeholders;
- Structured and responsible distribution of information to third parties, ensuring clarity and confidentiality;
- Fluent German and English – both written and spoken, with strong written and verbal communication skills to support cross-functional collaboration and stakeholder engagement;
- Bachelor's degree in Business Administration, Economics or related field required, master's degree in business administration preferred.
In return, we offer:
- Good work-life balance, including 25 days annual paid leave (increasing with 1 day per year up to 31 in total), flexible working hours, work-from-home and work from abroad opportunities;
- Luxury package of additional health and dental insurance;
- Food vouchers in the amount of EUR 80 monthly;
- 6 additional annual days off for exceptional circumstances
- Employee assistance program for psychological, financial and legal consultations;
- Multisport card;
- Annual contribution of EUR 153.39 net per child for a summer camp/school/kindergarten for children up to age of 15;
- Possibilities for building career-advancing skills by covering training/certification courses and conferences based on individual learning and development needs, access to an online learning platform;
- Opportunities for long-term professional development in a stable, 150-year-old company while contributing to the vision of a new, just starting Digital Technology Center;
- Friendly and supportive multicultural environment, open to new opinions and ideas.
Commerzbank is proud to be an equal opportunity employer, committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to gender, race, color, national origin, religion, gender identity or expression, sexual orientation, genetics, disability, age, or any other characteristics.
Work-life balance; Health& Dental Insurance; Multisport Card; 25 up to 31 annual paid leave; 6 Exceptional Days Off; Food vouchers; Employee assistance program; Children Summer Camp Contribution; Learning Platforms
Commerzbank is a leading international commercial bank with branches and offices in almost 50 countries. The world is changing, becoming digital, and so are we. We are leaving the traditional bank behind us and we are choosing to move forward as a digital enterprise.
As part of this strategy, Commerzbank continues the expansion of its Digital Technology Center in Sofia, Bulgaria. We need motivated people who will join us on this journey, and we are looking for a Senior Administrative Assistant with German in our flexhub team.
This position is designed for a highly organized and discreet professional who thrives in complex environments and can manage a wide range of operational and strategic tasks with precision and confidentiality. The role is responsible for managing communication channels, coordinating calendars and meetings, planning workshops, and ensuring that the Cluster Leads are supported in their daily responsibilities.
What is flexhub?
We are Commerzbank's internal delivery capability – a team of engineers, architects, analysts and experts working directly with business units. Unlike external consultancies, we are colleagues who stay. Based in Frankfurt, Sofia, and Łódź, we drive high-priority initiatives while building internal expertise that lasts.
What's in it for you:
Consulting variety meets corporate stability. You join different teams across the bank when your expertise is needed, then move on to the next challenge. This approach helps you build strong internal know-how and gives you the chance to contribute to meaningful work – one initiative at a time – without sales targets or utilization pressure. No selling. Just a consistent focus on engineering solutions that matter.